DNR - MOD - Freezer Trailers for Hunters Feeding Michigan

The Michigan Department of Natural Resources is issuing a Request for Proposal to procure six refrigerated/freezer trailers for the Hunters Feeding Michigan program, which aims to increase venison donations to food banks through mobile cold storage solutions at farms and processors. Each trailer must be a bumper-pull unit with specific dimensions (minimum 6 feet wide by 12 feet long with 7 feet 6 inches interior ceiling height) and equipped with galvanized or aluminum construction, dual axles, a minimum 7,000-pound GVWR, 4,000-pound load capacity, sliding dual rail meat system with 20 removable hooks, interior hoist capable of lifting 200-pound deer, electrical temperature control maintaining 0 to 50 degrees Fahrenheit, interior and exterior lighting, anti-microbial coating, and DOT-certified lights, with delivery to 9870 Stoll Road in Haslett, Michigan. Bidders must submit questions by March 6, 2025, at 3:00 p.m. Eastern, with a pre-proposal meeting scheduled for March 3, 2025, at 1:30 p.m. Eastern, and answers posted by March 10, 2025. The proposal deadline is March 17, 2025, at 9:30 a.m. Eastern, with an anticipated contract begin date of March 31, 2025. The contract will be awarded on a PASS/FAIL basis for all evaluation criteria to the responsive and responsible bidder submitting the lowest price, and bidders must provide detailed warranty information, quality assurance programs, and delivery timelines of 60 to 90 days from order receipt.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond, nor are any incumbent vendors or current contractors identified. All pricing must be firm for the entire contract length and include delivery costs, set-up charges, and any applicable fees, with adjustments permitted only upon documented evidence of actual contractor cost changes subject to 30-day review periods and mutual negotiation. Contractors must comply with all standard contract terms including insurance requirements, indemnification, intellectual property assignment to the State, and compliance with Michigan and federal laws, with payment made via Electronic Funds Transfer within 45 days of invoice receipt. The State reserves the right to conduct background checks, require performance bonds, and audit records for four years post-contract, and may terminate the contract for cause or convenience. No specific budget range or award value is listed in the procurement documents.