DNR LED POLARIS ORV's

The Michigan Department of Natural Resources issued Request for Proposal 2000000002228 on August 12, 2020, for the procurement of twenty-seven (27) Polaris Sportsmen 570 Utility off-road vehicles (ORVs). This brand-specific solicitation requires bidders to be manufacturers, licensed franchisees, or authorized dealers and distributors of Polaris products. The vehicles must be delivered in Sage Green with specified equipment including a steel rear brush-guard, HD 3,500 lb. winch, trailer ball, handlebar-mounted mirrors, and handguards. All vehicles must be delivered within ninety calendar days of order to Cynergy Wireless Products in Troy, Michigan. The solicitation allows bidders to propose for any quantity they can supply, with multiple awards anticipated to fulfill DNR requirements. Evaluation will assess technical qualifications on a pass/fail basis, with pricing considered only for proposals meeting mandatory requirements. Key deadlines include August 14, 2020 at 3:00 p.m. EST for bidder questions, August 17, 2020 at 5:00 p.m. EST for posted answers, and August 26, 2020 at 3:00 p.m. EST for proposal submission, with an anticipated contract begin date of September 1, 2020. Mandatory submission requirements include a Confidential Treatment Form, Vendor Questions Worksheet, and Schedule A Statement of Work.

The State of Michigan reserves the right to conduct facility inspections, request oral presentations, perform reference checks, and require additional price concessions during the evaluation process. While this solicitation does not identify specific set-asides, the State will consider qualified disabled veteran-owned and service-disabled veteran-owned business status as an evaluation factor, along with prior performance, total cost of ownership, and overall economic impact to Michigan. Pricing must be firm for the entire contract length with delivery FOB destination, and all costs must be included in quoted prices. Payment terms require invoices to be paid within forty-five days of receipt via Electronic Funds Transfer only, with liquidated damages of five thousand dollars plus one thousand dollars per day applicable for late or improper completion. The contract term runs through September 30, 2020, with a one-month initial period. No budget amount or award value range is specified in the solicitation documents.