DNR Forestry Statewide Meeting
Closed State & local contract opportunity Posted
- Solicitation number
- 2000016960
- State
- Minnesota
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Molly Gunderson molly.gunderson@state.mn.us (651) 201-3171
Updated .
About this opportunity
The Minnesota Department of Natural Resources (DNR) is seeking a contract for its Forestry Statewide Meeting scheduled for November 2025, soliciting proposals for a comprehensive conference venue and associated services. The RFP requires a conference location within 25 miles of specific post offices in Brainerd, Duluth, St. Cloud, or Bemidji, Minnesota, with an estimated 450 attendees. Required services include lodging (25 single rooms for conference planners and 425 single rooms for attendees), meeting facilities, audio/visual equipment, meals, and refreshment breaks. The evaluation process will utilize a 1,000-point scoring system, with 100 points for acceptance of state terms, 100 points for cancellation policy, and 800 points for cost detail. Interested vendors must submit responses through the SWIFT Supplier Portal by April 30, 2025, at 3:00 PM Central Time, with questions accepted until April 16, 2025. The contract term is anticipated to run from October 2025 to December 2025, with potential extension up to an additional three months, and the state expects to complete evaluation and selection by May 15, 2025.
The solicitation emphasizes participation from diverse businesses, including small businesses, minority-owned, women-owned, and veteran-owned enterprises, with potential additional preference points (120 points) for targeted and economically disadvantaged businesses. Vendors must be registered in the SWIFT system and complete several mandatory attachments, including a Responder Declaration, Exceptions to Terms and Conditions, Responder Forms, and a Price Schedule. While no specific budget range is explicitly stated, the contract requires vendors to enter $0.01 as a placeholder bid price. The state reserves multiple rights in the procurement process, including rejecting all responses, negotiating with highest-scoring respondents, and potentially awarding to single or multiple vendors. Interested parties needing technical assistance can contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1, and the primary contact for this RFP is Molly Gunderson, who can be reached at Molly.Gunderson@state.mn.us.
Opportunity text
THIS IS A FORMAL EVENT/REQUEST FOR PROPOSAL (RFP). Non-electronic and email responses WILL NOT BE ACCEPTED. The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event. PURPOSE. The purpose of this Solicitation is to establish a Contract for the Minnesota Department of Natural Resources Forestry Statewide Meeting in November, 2025, as detailed in Exhibit C, including Exhibit C, Supplement 1, of the Sample Contract. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. The contract prices shall not be adjusted if the number of attendees falls below the estimate. The conference venue must be located within one of the geographic locations listed below. The distance will be measured using Google Maps™. • Located within 25 miles of the U.S. Post Office located at 422 Laurel St., Brainerd, MN 56401, or; • Located within 25 miles of the U.S. Post Office located at 2800 W. Michigan St., Duluth, MN 55806 or; • Located within 25 miles of the U.S. Post Office located at 915 2nd St. N., St. Cloud, MN 56301, or: • Located within 25 miles of the U.S. Post Office located at 401 Irvine Ave. NW, Bemidji, MN 56601 CONTRACT TERM: The term of this contract is anticipated to run from October 2025 to December 2025, with the option to extend up to an additional three (3) months in increments determined by the State. SUBMITTING QUESTIONS: The deadline for submitting questions is April 16, 2025, at 3:00 pm, Central Time. Questions must be submitted in writing to Molly Gunderson at Molly.Gunderson@state.mn.us. All questions received by the cutoff date and time will be responded to via an addendum. SWIFT HELP DESK: Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1
Files
| File | Type | Posted |
|---|---|---|
| DNR_Forestry_Statewide_Meeting.pdf | ||
| Event_16960_RFP_Attachments.pdf | ||
| Event_16960_Sample_Contract_and_Exhibits.pdf | ||
| Event_16960_RFP_Content.pdf | ||
| Event_16960_Exhibit_D_Price_Schedule.xlsx | XLSX spreadsheet |
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