DNR Eastern U. P. ORV Trail Dust Control Contract-Amendment #

The Michigan Department of Natural Resources (DNR) is seeking a contractor to provide dust control services for Off-Road Vehicle (ORV) trails in the Eastern Upper Peninsula, specifically covering 8.02 miles of routes across Schoolcraft, Mackinac, and Luce Counties. The Request for Proposal (RFP #190000002723) solicits bids for applying one of three approved dust control agents: Calcium Chloride (35% solution), Penetrating Emulsion Prime, or Magnesium Chloride (30% solution). The project requires a minimum of one application per location during each ORV riding season, with work to be performed between the last full week of May and the first full week of June. Contractors must have appropriate Commercial Driver's License (CDL) qualifications and submit a comprehensive project plan. The evaluation will be conducted on a pass/fail basis, focusing on CDL requirements, project plan, and acceptance of standard contract terms. Proposal questions were due by July 18, 2019, with answers posted by July 22, 2019, and final proposals due on July 24, 2019, at 3:00 PM local time. The state will evaluate proposals based on best value, considering total cost of ownership, economic impact, and overall value rather than just the lowest price.

The RFP provides preference to qualified disabled veteran or service-disabled veteran owned businesses under MCL 18.1261(8). The contract includes a base period of three years with two potential one-year renewal options, funded through P.A. 451, Part 811, Section 81117, which allocates funds for ORV trail improvement and maintenance. Contractors must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and workers' compensation coverage. The total annual gallons of dust control agent required range from 14,995 to 24,963, depending on the selected product. While no specific incumbent vendor is mentioned, the contract requires electronic funds transfer for payments and will be subject to State Administrative Board approval if valued at $500,000 or more. The pricing schedule requires unit prices per gallon for each dust control product and a per-mile rate for application services, including all labor, equipment, and miscellaneous charges. Contractors must certify that their prices were determined independently without consultation with other bidders.