DNR Charles Mears State Park - Sand Relocation Services

The Michigan Department of Natural Resources is soliciting bids for sand relocation services at Charles Mears State Park in Pentwater, Michigan under RFP 240000001345. The project encompasses the removal of wind-blown sand from multiple designated areas within the park and its relocation to the beach area, with work scheduled during the week of April 15-19, 2024. Specific deliverables include removing sand from Areas B, C, and D down to road and parking lot grade levels; transporting and returning sand to the swim beach in Area A; leveling the volleyball court to a minimum 60 feet by 130 feet flat rectangle; grading the beach on a continuous declining slope from the walkway to the water's edge; flattening mounded sand at the north end of the campground bathroom; and pushing back sand at the south end of the campground 5-7 feet from the road's edge. Additional work includes snow fence removal. Contractors must comply with equipment restrictions, prohibiting vendor vehicles and equipment from use on walkways or patios without prior written approval from the Park Supervisor. A mandatory pre-bid meeting is scheduled for Friday, March 15, 2024 at 10:00 a.m. at park headquarters, limited to two attendees per company and conducted as a site walk-through with social distancing and mask requirements. Bids are due Thursday, March 21, 2024 at 3:00 p.m. Local Time, with work coordination to occur following contract award.

The State of Michigan's Standard Contract Terms apply to this procurement, requiring contractors to maintain comprehensive insurance coverage including Commercial General Liability with a $2,000,000 general aggregate limit, workers' compensation insurance at statutory limits, and vehicle liability insurance if applicable. Contractors must provide Certificates of Insurance on the standard Accord form prior to contract execution, with the State named as additional insured on liability policies. The contract specifies that the State reserves the right to terminate for cause at any time for vendor non-compliance or for convenience without penalty. The State pays all undisputed invoicing amounts within 45 calendar days of receipt or final acceptance, whichever is later, processed exclusively through Electronic Funds Transfer, with all taxes, duties, and charges the vendor's responsibility. The procurement documents do not identify any set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, award values, or budget ranges for this sand relocation project.