DNR Aitkin Office Janitorial Service

The Minnesota Department of Natural Resources (DNR) is seeking janitorial services for its co-located office in Aitkin County, located at 1200 Minnesota Avenue South in Aitkin, MN. The solicitation (Solicitation #2025-669) requires a contractor to provide weekly cleaning services for approximately 5,000 square feet of carpeted area and 700 square feet of linoleum flooring, with additional annual services including carpet shampooing and complete interior/exterior window washing. Specific weekly cleaning requirements include vacuuming, mopping, bathroom cleaning, sanitizing surfaces, emptying trash, and cleaning entryways. The contract will run from July 1, 2025, through June 30, 2027, with weekly cleaning to be performed outside normal business hours of Monday-Friday, 8:00 AM to 4:30 PM. All responses must be submitted electronically through the Swift Portal by March 18, 2025, at 2:00 PM, with contractors required to provide detailed pricing for routine weekly cleaning, annual carpet cleaning, and annual window washing. Bidders must have at least one year of janitorial contract experience and provide two references from similar contracts completed in the past 12 months.

The DNR offers a 12% bid preference for certified targeted group, economically disadvantaged, and veteran-owned businesses. Contractors must complete a Prime Contractor Response Qualification Form demonstrating completion of at least two contracts with a minimum value of $6,000 each since July 1, 2023. Criminal background checks are required for all contractor employees, and no subcontracting is permitted without prior written consent. The award will be made to the lowest responsible vendor meeting specifications and all terms and conditions, with the state reserving the right to award items separately, by grouping items, or by total. While specific budget ranges are not explicitly stated, bidders must include all costs in their unit pricing, including labor, materials, tools, transportation, equipment, sales tax, and use tax. Prompt payment discounts ranging from 1-5% are available for payments made within 10-30 days, providing additional financial incentives for timely contract performance.