DNR Aircraft Engine for 2009 Cessna 182T N5198J

The Michigan Department of Natural Resources issued RFP No. 220000002179 on April 29, 2022, soliciting a factory remanufactured or factory overhauled Lycoming IO-540-AB1A5 aircraft engine for a 2009 Cessna 182T aircraft (N5198J) to replace aging equipment approaching manufacturer Time Between Overhaul limits. The core engine (S/N L-33394-48E, with approximately 2,200 total hours) must be returned as part of the transaction, and delivery is required to the Michigan Department of Natural Resources Newberry Field Office in Newberry, Michigan within 120 calendar days from the date of order, between 8:00 a.m. and 4:00 p.m. EST, Monday through Friday. Bidders were required to submit written questions by 2:00 p.m. Eastern on Thursday, May 5, 2022, with answers posted by 4:00 p.m. Eastern on Friday, May 6, 2022, and proposals were due by 9:30 a.m. Eastern on Friday, May 13, 2022, submitted electronically through the Michigan.gov/SIGMAVSS portal in modifiable format with individual attachments limited to 6 MB. The anticipated contract date is May 18, 2022, and the contract will be awarded on a pass/fail basis across seven evaluation criteria addressing general requirements, service requirements, staffing, delivery, acceptance, invoice and payment, and additional requirements, with the award going to the responsive and responsible bidder receiving a pass on all criteria with the lowest price. Bidders must complete and submit a Confidential Treatment Form, Vendor Questions Worksheet, and Schedule A and Schedule B pricing documents, and must provide detailed information regarding product warranties, quality assurance programs, recall procedures, a designated contractor representative available via toll-free number during business hours (minimum 8:00 a.m. to 5:00 p.m. EST, Monday through Friday), delivery program details, and proper packaging using standard 4-way shipping pallets. All contract activities are subject to state inspection and testing within 30 calendar days of receipt, with contractors required to cure any deficiencies at no additional cost within 10 business days, and bidders must provide Material Safety Data Sheets for hazardous chemicals and confirm mercury-free product procurement when possible.

The State reserves the right to consider prior performance, total cost of ownership, economic impact to Michigan, and service-disabled veteran-owned business (SDVOB) status as qualifying preferences under MCL 18.1261(8). No specific set-aside designations for disadvantaged enterprises are identified in the RFP documents, though SDVOB status may provide a competitive advantage. Bidders are required to disclose any violations of labor, environmental, or tax laws within the past five years and certify compliance with Michigan business tax requirements, Iran-linked business prohibitions, and convict labor restrictions. No incumbent vendors or current contractors are identified in the solicitation documents. The RFP documents do not specify a contract award value or budget range; however, if the contract is valued at $250,000 or greater, State Administrative Board approval will be required. Pricing proposals must comprehensively include all costs associated with delivery, including one-time setup charges, shipping, handling, and any applicable per-piece or palletizing fees, with bidders encouraged to offer quick payment discount terms. Proposals are irrevocable and binding for 180 calendar days from submission, and the Solicitation Manager is Kip Conley, reachable at 517-388-5956 or Conleyk1@michigan.gov.