DMVA MYCA MJCP Clothing Fitness/Athletic/Casual RFP

The Michigan Department of Military and Veterans Affairs (DMVA) issued Request for Proposal No. 220000001160 for the procurement of athletic, fitness, and casual clothing items for the Michigan Youth Challenge Academy (MYCA), Michigan Job Challenge Program (MJCP), and other DMVA divisions. The procurement encompasses comprehensive apparel and merchandise inventory including long-sleeve and short-sleeve polos, windbreakers, shorts, jackets with reflective taping and embroidered logos, multiple hat styles, duffel bags, drawstring packs, t-shirts, sweatshirts, sweatpants, mesh shorts, and neck gaiters in navy and black colorways with maize or yellow logo embroidery. The contractor must supply approximately 460 cadets, associates, and cadre annually with all items requiring screen printing or embellishment with approved DMVA logos and designs, and must deliver items within the DMVA's preferred 21 business days from order receipt. Evaluation will be based on two criteria: Service Capabilities (70 points) and completion of the Vendor Questions Worksheet (30 points), with proposals requiring a minimum score of 80 points to have pricing evaluated, and award going to the responsive and responsible bidder achieving a PASS on each criterion with the lowest price. Proposals were due by 3:00 p.m. Eastern Time on April 12, 2022, with a bidder question deadline of March 11, 2022, and an anticipated contract begin date of May 2, 2022. The contractor must be capable of maintaining dedicated representation available Monday through Friday from 8:00 a.m. to 5:00 p.m. ET, accepting orders exclusively via email through the SIGMA system with acknowledgment within two hours, and completing a mandatory contract kick-off meeting within 15 calendar days of contract effective date.

The RFP solicitation documents do not specify set-aside designations for disadvantaged enterprises or qualified disabled veteran-owned businesses, though the Vendor Questions Worksheet requires vendors to provide information regarding qualified disabled veteran status and supplier diversity programs. All items must be compliant with state requirements regarding hazardous chemical identification, mercury-free products, PFAS-free materials, and prohibitions on forced labor, convict labor, and child labor in manufacturing. The contract includes liquidated damages provisions of $500 plus $100 per day for late or improper completion, and all delivery costs must be incorporated into item pricing with no separate shipping charges allowed on a FOB destination basis. The contract is effective upon execution through a specified expiration date with options for renewal for up to two additional one-year periods at the State's sole discretion, and payment will be processed via Electronic Funds Transfer based on invoices submitted within 45 days of State receipt. No specific budget allocation or award value is disclosed in the procurement documents, with pricing to be determined through competitive bidding based on the quantities and line items specified in the MYCA and MJCP yearly estimate worksheets.