DMVA HVAC Controls Maintenance, Repair, and Programming RFP

The Michigan Department of Military and Veterans Affairs (DMVA) issued Request for Proposal No. 260000001170 on May 12, 2026, for HVAC Controls Maintenance, Repair, and Programming Services at armories and installations located throughout Michigan's upper and lower peninsulas. The procurement seeks qualified contractors to provide comprehensive maintenance, repair, replacement, and programming services for LonWorks-based HVAC control systems to ensure occupant safety and comfort across multiple facilities. Deliverables include labor services for repair and maintenance, programming services, material provision with specified markup percentages, and travel services at defined per-mile rates, with delivery required within seven calendar days of order and installation completion required within seven calendar days. Contractors must be Echelon Certified Network Integrators or LonWorks Integrators with a minimum of three years' experience, employ licensed trade technicians capable of providing emergency service within 96 hours, and utilize only approved hardware and software manufacturers including Smart Controls and Circon EBS Systems. All work must comply with Michigan Prevailing Wage Act requirements, with contractors required to submit weekly certified payrolls and maintain state registration with the Department of Labor and Economic Opportunity. Proposals will be evaluated on technical criteria totaling 100 points, including vendor qualifications, standard requirements, capability requirements, and administrative/performance requirements, with only proposals scoring 80 or more points eligible for pricing evaluation. The proposal submission deadline is 3:00 p.m. Eastern on June 1, 2026, with a required question submission deadline of 3:00 p.m. Eastern on May 21, 2026, and answers posted by May 25, 2026.

The contract will commence on July 16, 2026, with an initial four-year term extending through July 16, 2030, with options to renew for up to two additional one-year periods at the State's sole discretion. No specific set-aside designations for disadvantaged enterprises are detailed in the available documentation, and no incumbent vendors or current contractors are identified. The procurement does not reference an explicit award value or budget range in the provided summary materials. Contractor pricing must be submitted on Schedule B and include detailed labor rates for repair/maintenance and programming services, material costs with markup percentages, and travel charges per mile. Liquidated damages of $5,000 plus $100 per day apply for late or improper completion. Payment will be made via Electronic Funds Transfer within 45 days of invoice receipt.