DMVA Barracks Furniture, Including Installation and Removal

The Michigan Department of Military and Veterans Affairs (DMVA) issued Request for Proposal No. 210000001832 on June 1, 2021, seeking a single contractor to provide comprehensive barracks furniture procurement, installation, and removal services at multiple military installations including Camp Grayling Joint Maneuver Training Center and Fort Custer Training Center, as well as Michigan Army National Guard Armories statewide. The procurement encompasses approximately 35 to 40 distinct furniture models and configurations from specified manufacturers including ULOFT, American Hotel, National Office Furniture, ModuForm, and Light Corp., with specific products such as OEM Moduform single mattresses, American Bedding Queen mattresses, and Light Corp. Piper Desk Lamps. The contractor must deliver all materials within 30 calendar days of order receipt, complete installation within two business days of delivery, and provide removal and disposal of existing furniture from 35+ barracks buildings at Fort Custer and 70+ barracks buildings at Camp Grayling with varying configurations. All work must be performed during standard business hours Monday through Friday, and the contractor must submit detailed pricing for installation labor, removal labor, furniture disposal, and delivery costs, along with establishing hourly rates and time estimates for each service category. The resulting contract will be effective for five years with two optional one-year renewal periods, with firm pricing for 365 days from the effective date of September 1, 2021, and adjustments permitted only with documented evidence of cost changes and mutual agreement. Proposal submissions were required electronically through the Michigan.gov/SIGMAVSS system by 3:00 p.m. Eastern on July 6, 2021, with vendor questions due by June 10, 2021, and answers posted by June 14, 2021. The State will evaluate proposals on a pass/fail basis for technical compliance with Schedule A (Statement of Work) and the Vendor Questions Worksheet before considering pricing, applying liquidated damages of $500 plus $200 per day for late or improper completion, and utilizing best value evaluation criteria incorporating qualified disabled veteran/service-disabled veteran-owned business (QDV/SDVOB) status, prior performance, economic impact including Michigan employment and capital investment, and total cost of ownership.

The solicitation permits consideration of qualified disabled veteran-owned businesses and service-disabled veteran-owned businesses (QDV/SDVOB) as part of the best value evaluation criteria under MCL 18.1261(8), though no exclusive set-aside restriction applies to this procurement. Bidders must comply with numerous certifications and requirements including abusive labor practices compliance, Michigan business tax filing obligations, Iran-linked business restrictions, clean corporate citizen status, convict labor compliance, and State of Michigan tax payment obligations. Contractors are required to maintain comprehensive insurance coverage including Commercial General Liability of $1,000,000 per occurrence, Umbrella or Excess Liability of $5,000,000 general aggregate, Automobile Liability of $1,000,000 per accident, and Workers' Compensation insurance in accordance with applicable law, and must establish a dedicated Contractor Representative and Key Personnel for day-to-day operations. No incumbent vendor or existing contractor was identified in the solicitation materials. All costs must be included in price proposals encompassing one-time charges, setup fees, shipping, handling, per-piece pricing, and palletizing expenses using manufacturer standard four-way pallets, with contractors encouraged to provide early payment discounts. The contract value was not specified in the available documentation, though contracts valued at $250,000 or greater require State Administrative Board approval, and award recommendations will be posted on SIGMAVSS with written protests due no later than 1:00 p.m. two calendar days after posting.