DMS Signs and Replacement Parts

The Missouri Department of Transportation (MoDOT), specifically the St. Louis District, is conducting a Single Feasible Source (SFS) procurement for Dynamic Message Signs (DMS) signs, replacement parts, technical support, and warranty services for their Intelligent Transportation System (ITS). The solicitation, with identification number SFS605SL23001131, is specifically targeting Ledstar Inc. as the sole provider of these goods and services, given their proprietary equipment and critical integration with the Advanced Transportation Management System (ATMS) software. MoDOT currently operates 123 Ledstar DMS boards and requires ongoing maintenance and parts procurement for the expected 15-year lifespan of these systems. The solicitation period ran from November 8, 2022, to November 15, 2022, with a contract period established from November 15, 2022, to November 14, 2023. Evaluation criteria will focus on pricing, compatibility with existing infrastructure, and the vendor's ability to provide factory-authorized maintenance that maintains warranty validity. Vendors are required to submit responses electronically through the MissouriBUYS Statewide eProcurement System, with potential for hard copy submissions only under specific pre-approved circumstances.

The procurement includes encouragement for Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation, with suggested targets of 10% MBE and 5% WBE involvement through subcontractors, suppliers, or joint ventures. Ledstar Inc. is identified as the incumbent vendor and the only source capable of providing the required proprietary equipment and maintaining system compatibility. The solicitation adheres to Missouri state regulations, specifically 7 CSR 10-11.020, which allows for waiving competitive bidding when supplies are proprietary and only available from a single manufacturer or distributor. While a specific total contract value is not explicitly stated, the procurement includes provisions for the Domestic Products Procurement Act, offering a 10% price preference for products manufactured in the United States on purchases exceeding $25,000. Payment terms are set at Net 30 days with Free On Board (FOB) Destination delivery, and the contract will be funded through the MoDOT - St. Louis District budget.