DLI Back Up Shredding Supplemental

The Pennsylvania Department of Labor and Industry (DLI) is seeking multiple contractors to provide backup document destruction (shredding) services for its regional offices through Solicitation Number 6100056544. This supplemental bid will establish contracts for both on-site and off-site document shredding services, which will be utilized when the statewide primary contractor cannot fulfill shredding requirements. Contractors must provide all necessary labor, equipment, materials, supplies, and transportation to complete document destruction services. The solicitation covers potential service across various Pennsylvania counties, with each awarded contract identifying specific county service regions. Interested vendors must submit electronic bids by August 24, 2022, with all questions to be sent via email to RA-li-OIT-BAS-PROCUR@pa.gov no later than August 17, 2022, at 10:00 a.m. All questions and answers will be posted as addenda on www.emarketplace.state.pa.us.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be a five-year term with a potential three-month extension, and the Commonwealth will award contracts to multiple responsive and responsible bidders. Vendors must comply with various worker protection certifications, including adherence to state labor laws such as the Construction Workplace Misclassification Act, Minimum Wage Act, and Prevailing Wage Act. Additionally, contractors must sign a Business Associate Addendum to ensure compliance with HIPAA privacy and security requirements for handling potentially sensitive documents. While specific contract values are not detailed, the bid suggests that pricing will be competitively determined, with contractors expected to provide quotes for document destruction services across different county regions. Bidders must also complete required documentation including a Lobbying Certification Form and demonstrate the ability to meet industry-standard confidentiality and professional shredding practices.