DJ Sound and Lighting Services

The City of Pasadena is seeking a qualified firm to provide comprehensive DJ, Sound, and Lighting Services for the annual Centennial Square Boxing Event scheduled for June 25, 2024, at Pasadena City Hall. The procurement solicits a contractor to deliver a full audio and lighting setup, including 4 main speakers, 2 subwoofers, 1 mixing board, wireless microphones, 16 multi-color LED cans, intelligent lighting, and necessary technicians for the event running from 5pm to 11pm. Vendors must have a minimum of 5 years of relevant experience and will be evaluated based on the lowest Grand Total Price. The contract duration is set for one year, starting July 1, 2024, and ending June 30, 2025. Proposals must be submitted electronically through the City's eProcurement Portal by 2:00 pm on June 25, 2024. Key submission requirements include completing the Relevant Experience Form, detailing up to five previous similar projects, and providing comprehensive project and contact information. Vendors will also need to complete technical questionnaires, equal opportunity employment forms, and provide their Unique Entity Identifier (UEI) from SAM.gov.

The contract opportunity appears to have a strong emphasis on equal opportunity and workforce diversity, with optional forms (AA-1, AA-2, AA-3) designed to collect information about vendors' workforce composition and employment practices. While no specific set-aside designations are explicitly stated, the documentation suggests a preference for vendors demonstrating commitment to diverse hiring practices. Vendors may be required to obtain a Pasadena Business License and comply with living wage requirements. The solicitation includes provisions for lobbying activity disclosure and standard terms and conditions. Although a specific budget range is not provided in the available documents, the detailed pricing proposal suggests the city is seeking a comprehensive service package with specific equipment and staffing requirements. The contract appears to be funded directly by the City of Pasadena, with no indication of an incumbent vendor or specific technology integration requirements beyond the specified audio and lighting equipment.