District-wide Cooling Tower and Closed-Loop Water Treatment Services

The Maricopa County Community College District (MCCCD) is soliciting sealed proposals through a competitive Request for Proposal (RFP 3566-9) for district-wide cooling tower and closed-loop water treatment services across multiple campuses and facilities throughout Maricopa County, Arizona. The procurement seeks qualified vendors to provide performance-based chemical treatment programs, water quality control, monitoring, and related services for open recirculating cooling towers, closed-circuit evaporative fluid coolers, and closed-loop hydronic systems. Deliverables include chemical treatment, service labor, equipment provision, monitoring services, and value-added services designed to support cost reductions and operational efficiencies across the district's ten colleges. Vendors must demonstrate a minimum of five years of experience managing large multi-site cooling tower programs, employ trained technical personnel with relevant certifications, maintain active regulatory compliance and safety programs, and provide references from comparable institutional clients. MCCCD intends to award one or more contracts through a multi-award competitive structure. Critical deadlines include written questions due by April 27, 2026, and sealed proposals due by 3:00 P.M. Arizona Local Time on May 11, 2026, with no exceptions for late submissions. The proposed contract award date is July 1, 2026, with an initial contract term of one year and up to four additional one-year renewal options for a potential five-year contract period.

The RFP documents do not specify set-aside designations or restrictions limiting participation by particular organization types or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available documentation. Vendors must submit chemical pricing separately from service labor, equipment, and monitoring costs and must provide detailed Chemical Summary Tables with feed rates in parts per million and active ingredient concentrations for evaluation purposes. All pricing submitted shall be considered maximum allowable and subject to MCCCD negotiation, with pricing firm for the first contract year and any subsequent year increases requiring annual written approval on the contract anniversary date. The specific contract award value or budget range is not disclosed in the available RFP materials. Interested vendors must register for a portal account and access the complete RFP details through the MCCCD Procurement Portal at https://maricopa.bonfirehub.com/portal/?tab=openOpportunities, with technical support available through Bonfire at Support@GoBonfire.com.