District indoor air purification improvements RFP 02-04-2021

Three Rivers Community Schools District is issuing RFP #02-04-2021 for District Indoor Air Purification Improvements, a COVID-19 mitigation initiative involving the design and installation of bi-polar ionization air purification systems across ten school facilities. The scope encompasses the High School, Middle School, Andrews Elementary, Barrows Elementary, Ruth Hoppin Elementary, Norton Elementary, Park Elementary, Administration Building, Athletic Field House, and Central Storage Building. Bidders must furnish and install air purification equipment on existing mechanical units at each location, with all materials required to be new and not refurbished or used. The mandatory Bidders' Conference and facility walkthrough is scheduled for May 7, 2021, at 10:00 AM EST at the TRCS Central Administration Building, with proposals due May 19, 2021, at 10:00 AM local time and bid opening at 10:05 AM the same day. Board approval is anticipated for June 7, 2021, with a Notice to Proceed on June 8, 2021, and project completion required by August 23, 2021. Approved manufacturers include Global Plasma Solutions and Phenomenal Aire, though other comparable suppliers may request prior approval with documented ASHRAE 62.1-2007 compliance calculations and third-party validation studies. Bidders must submit one original proposal, two identical bound copies, and one electronic PDF copy on flash drive or USB media, with pricing provided on an F.O.B. destination basis exclusive of taxes and shipping charges, including separate line-item costs for each of the ten buildings. All equipment must pass UL-2998 ozone chamber testing and include manufacturer representative installation with personnel training.

No set-aside designations or restrictions targeting disadvantaged enterprises or specific organizational types are specified in the procurement documentation. Bidders are required to maintain comprehensive general liability insurance with minimum limits of $2,000,000 per occurrence, workers' compensation coverage with employer's liability of $1,000,000, automobile liability insurance of $1,000,000, and professional liability insurance of $1,000,000. A mandatory bid bond in an amount not less than 5% of the total bid amount is required, and contracts at or exceeding $50,000 require performance, labor, and material bonds from a surety company rated A-:VII or better. No incumbent vendors or current contractor information is provided in the documentation, nor is a specific award value or budget range disclosed, indicating this is an open competitive procurement where pricing will be a key evaluation factor among qualified bidders meeting the technical and insurance requirements.