District 9 railroad rail

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases on behalf of the Division of Highways District 9, is issuing a Request for Bid (RFB) for the procurement of 4,000 linear feet of used railroad rail to be delivered to the Rowan County Maintenance facility located at 25 West BP Drive, Morehead, Kentucky 40351. The railroad rails must meet specific technical requirements: 132 pounds or greater per linear yard, steel construction, structurally sound condition, cut into 40-foot lengths with lifting holes near the ends, legible original manufacturer's rail classification, and absolutely no reroll material. The solicitation was posted on May 14, 2025, with a written questions deadline of May 21, 2025 at 4:00 p.m. Eastern Time, Commonwealth response to questions due May 22, 2025, and bid submission deadline of May 29, 2025 at 1:30 p.m. Eastern Time. All bids must be submitted electronically through the Kentucky Vendor Self Service portal at https://vss.ky.gov, with a tentative award date of June 3, 2025. Vendors must provide pricing on an F.O.B. Destination Freight Prepaid basis and clearly state a specific delivery timeframe in calendar days after contract award; vague delivery terms will render bids non-responsive. Award will be determined on a best value basis allocating 95 points to price and 5 points to delivery time, with late delivery incurring a one percent per day deduction from invoices for each day the contracted delivery date is missed, except for delays caused by acts of God, civil disturbance, or Commonwealth actions. All material must conform to the 2019 Kentucky Transportation Cabinet Standard Specifications for Road and Bridge Construction.

Kentucky resident bidders and qualified bidders as defined by KRS 45A.470 and 200 KAR 5:410 are eligible for reciprocal preferences, including Kentucky Correctional Industries and nonprofits serving individuals with disabilities. Vendors must be registered in the Commonwealth eProcurement System prior to bid submission, with 24-48 hours typically required for registration completion. All bids shall remain valid for a minimum of 90 calendar days after the bid closing date. Delivery to the Rowan County Maintenance facility must be prepaid by the vendor, with the vendor responsible for all freight charges, and unloading to be completed within six hours by district personnel; vendors must notify the engineer a minimum of 24 hours prior to scheduled delivery. No incumbent vendors or current contractors are identified in the solicitation documents. The specific budget or award value is not disclosed in the available procurement documents.