District 3 Uniform/Shop Towel Rental

The Pennsylvania Department of Transportation (PennDOT) is procuring uniform rental and laundering services for District 3, encompassing three engineering districts across Snyder County (District 3-5), Union County (District 3-8), and Northumberland County (District 3-4). This Invitation for Bids (IFB) seeks an established contractor to provide comprehensive apparel and shop towel rental services to support fleet maintenance operations at multiple garages throughout these counties. The required deliverables include initial issuance of brand-new uniforms, weekly laundry service with pickup and delivery, garment tracking via RFID or barcode systems, and damage repair or replacement services. Specific garments required include mechanic shirts and pants in a 65 percent cotton/35 percent polyester blend (light blue shirts and dark blue pants with PennDOT logo and employee name embroidery), supervisor shirts, 100 percent cotton welder garments, and red shop towels measuring 12 inches by 12 inches. Contractors must demonstrate an established uniform rental and laundering operation with more than one year of operational history and must comply with all applicable federal, state, and local laws, including nondiscrimination and environmental regulations, as well as Pennsylvania labor and workforce safety laws. Bidders must submit pricing on a per-garment, per-week basis and provide the Worker Protection and Investment Certification Form (BOP-2201) with their bid submission. The bid submission deadline is June 3, 2026, with electronic submission required through the Commonwealth's procurement system (SRM) prior to the designated bid opening time; no pre-bid conference is scheduled. Award will be made to the lowest responsive and responsible bidder, with the contract term structured as one year from the fully executed purchase order date, renewable for up to four additional one-year terms at the Commonwealth's discretion, subject to a maximum 3.00 percent annual price escalation during renewal periods.

This procurement includes a Domestic Workforce Utilization Certification requirement under which contractors must certify that direct labor will be performed exclusively within the United States or within countries that are parties to the World Trade Organization Government Procurement Agreement, or must specify the percentage of work performed within these approved geographic boundaries. Contractors must be registered in Pennsylvania's Vendor Master file to receive contract award and may be subject to Iran Free Procurement Certification requirements if the contract value reaches $1,000,000 or more, as well as Lobbying Certification and Disclosure requirements for federal contracts exceeding $100,000. The contractor bears all financial responsibility for property damage to PennDOT facilities and may charge the department only for documented damage caused by garment wearers, with replacement costs subject to approval by county equipment managers or mechanic supervisors. Compensation will be provided only for items delivered and accepted by the Commonwealth, with payment made through Automated Clearing House (ACH) deposits and invoices due within 30 days of proper receipt. The contractor is responsible for maintaining records supporting pricing and costs for three years following final payment, and the Commonwealth reserves the right to extend any single term for up to three months. While no specific budget or award value is stated in the procurement documents, the contract scope encompassing three county engineering districts with weekly uniform rental services across multiple garages suggests a moderate to substantial annual value dependent on the number of employees and shops served.