District 3-0 HVAC Preventative Maintenance

The Pennsylvania Department of Transportation, District 3, is seeking a qualified HVAC service provider for preventative maintenance of its engineering building located at 715 Jordan Avenue in Montoursville, PA. The procurement is for a one-year contract with four potential one-year extensions, focusing on comprehensive maintenance of heating, ventilation, and air conditioning systems. The successful contractor must be located within two hours of the facility, possess qualified service personnel, and demonstrate the ability to respond to emergency calls within four hours. Key deliverables include four preventive maintenance service visits annually, complete equipment maintenance, and potential repairs or replacements as needed. The contract requires the service provider to maintain detailed maintenance records, perform comprehensive system checks, and ensure optimal performance of all listed HVAC equipment. A mandatory pre-bid meeting is scheduled for August 3, 2015, at 10:00 AM at the facility address, with proposal submissions due by August 11, 2015. The contract will be awarded to the responsive and responsible lowest bidder based on the total bid amount.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the documentation, the contract appears open to qualified HVAC service providers meeting the specified criteria. The procurement covers multiple HVAC units across the facility, including various sizes and models of equipment that will require thorough maintenance and potential repair. The contract includes an allowance for materials necessary to address equipment issues, providing flexibility for the contractor. Although a specific budget range is not detailed, the quarterly payment structure suggests a structured compensation approach. The geographical restriction (within two hours of the facility) may limit potential bidders, effectively localizing the procurement to regional HVAC service providers with appropriate technical capabilities and response time commitments. The multi-year extension option indicates the potential for a stable, long-term service relationship with the successful contractor.