Disposal services, deceased animals (roadside)

Palm Beach County Board of County Commissioners has issued a Request for Quotation (RFQ) for disposal services of deceased animals located along roadsides and rights-of-way in unincorporated Palm Beach County, excluding I-95 and the Florida Turnpike. The procurement seeks qualified vendors to provide removal and disposal services for deceased dogs, cats, and livestock, with service areas divided into two geographic regions: East County (areas east of 20 Mile Bend) and West County (areas west of 20 Mile Bend). Estimated annual volumes include 325 small animals under 100 pounds in East County, 29 medium animals (100-250 pounds) in East County, 6 large animals (250-1,000 pounds) in East County, 3 extra-large animals exceeding 1,000 pounds in East County, with significantly lower volumes in West County, plus 4,000 pounds of batch pickups from the shelter. Qualified vendors must submit firm, fixed unit pricing with no escalation clauses on the provided Response Form by December 11, 2020, at 4:00 p.m., and prices must remain firm for 90 days from the opening date. Vendors must provide a minimum of three references demonstrating similar services within the past three years, submit vehicle lists with pictures and registrations, furnish valid Florida Department of Agriculture permits to transport animal carcasses, and provide proof of crematorium registration if using independent facilities. The successful vendor will receive a 12-month contract with four optional renewal periods subject to mutual written agreement and fund appropriation, and must maintain Commercial General Liability Insurance ($500,000 minimum), Business Auto Liability Insurance ($500,000 minimum), and Workers' Compensation and Employer's Liability Insurance per Florida Statute Chapter 440, with mandatory 24-hour notification and service response capability.

Palm Beach County's Equal Business Opportunity (EBO) Program and Commercial Non-Discrimination Policy apply to this procurement, with potential 5% preference available for businesses based in Palm Beach County or Glades. All quoters must comply with the Local Preference Ordinance and register in the County's Vendor Self Service (VSS) system before contract finalization, along with any subcontractors. The RFQ does not identify incumbent vendors or existing contractors in the available documentation. Vendors must maintain current Florida Department of Agriculture permits, properly identify and document each animal with corresponding Animal Care and Control activity numbers, and submit itemized monthly invoices for services rendered. No specific budget range or award value has been published in the procurement documents; the contract value will be determined based on the firm, fixed unit pricing submitted by responding vendors and the estimated annual service volumes. Interested vendors should submit responses by fax or email by the stated deadline to be considered for award.