Disposal services, decease animals (roadside), term contract

Palm Beach County, Florida is issuing a Request for Quotation (RFQ) for disposal services of deceased animals found on roadside public rights-of-way in unincorporated areas, excluding I-95 and the Florida Turnpike. The procurement seeks qualified vendors to provide removal and disposal services for deceased animals weighing less than 250 pounds (including dogs, cats, pigs, goats, and calves) as well as occasional larger livestock and batch pickups from the Animal Care & Control shelter. The scope is geographically divided into two regions: East County (east of 20 Mile Bend) and West County (west of 20 Mile Bend), with estimated annual quantities including 325 dog/cat disposals under 100 pounds in East County, 2 in West County, 29 animals weighing 100-250 pounds in East County, 4 in West County, and additional larger livestock and shelter batch pickups. Successful quoters must respond to and remove/dispose of each assigned animal within twenty-four hours of notification, maintain Commercial General Liability Insurance with minimum limits of $500,000 per occurrence, Business Auto Liability Insurance of $500,000 combined single limit, and Workers' Compensation and Employer's Liability Insurance in accordance with Florida Statute Chapter 440. All quoters must possess a valid "Permit to Transport Animal Carcasses/Refuse" issued by the Florida Department of Agriculture for each vehicle used and must comply with all federal, state, county, and local laws and regulations regarding animal burial and transportation. The RFQ submission deadline is November 6, 2020 at 4:00 p.m. Palm Beach County time, with contract award on an all-or-none basis to the lowest responsive and responsible quoter using firm fixed unit pricing with no escalation clauses permitted. The contract term is twelve months with an option to renew for four additional twelve-month periods, subject to mutual written agreement and Board appropriation of funds.

Palm Beach County has established local preference provisions for this procurement, including a 5 percent local preference for quoters with a permanent place of business in Palm Beach County and a 5 percent Glades local preference for Glades businesses providing services within the Glades. Additionally, Small/Minority/Women-Owned Business Enterprise (S/M/WBE) considerations are applicable to the award determination. No incumbent vendors or existing contractors are identified in the RFQ documentation. The procurement does not specify minimum order requirements, and Palm Beach County reserves the right to increase or decrease quantities as necessary based on operational needs. Quoters are responsible for all labor, vehicles, equipment, materials, and fuel, and must provide suitable vehicles in excellent working condition. Payment is made only upon the County's acceptance of services, and no specific budget range or award value is listed in the available documentation, with compensation determined by the accepted firm fixed unit prices quoted by the successful vendor.