Disposal of Recycled Materials GS-26-11

The County of Louisa, Virginia is issuing an Invitation for Bid (IFB) for recycling disposal services to qualified vendors through procurement number GS-26-11. The solicitation seeks vendors to provide comprehensive disposal and recycling services for commingled recyclables (newspaper, mixed paper, plastic, aluminum, and glass), corrugated cardboard, and mattresses/box springs, with the County managing transportation of materials to the vendor's facility located within fifty miles of Louisa. Key deliverables include acceptance of delivered recyclable materials, sorting and processing services, provision of detailed monthly weight reports organized by material classification, weighing capabilities for loads up to 90,000 pounds, and issuance of load tickets and monthly invoices with comprehensive reporting segmented by material type and collection site. The County estimates annual disposal volumes of 400 tons of corrugated cardboard, 400 tons of commingled materials, and 1,800 mattresses/box springs. All fees must be charged on a per-ton basis for delivered materials and must encompass handling costs, recycling fees, and disposal of non-recyclable items with no additional charges permitted beyond the bid price. Required qualifications include applicable state, federal, and local licenses; at least three client references for similar services; certificates of insurance naming the County as additional insured; and full compliance with Virginia's Standard Terms and Conditions including non-discrimination provisions, drug-free workplace requirements, and indemnification obligations. Sealed bids must be received by May 14, 2026 at 3:30 p.m., with inquiries directed to Sam Massie, Purchasing Coordinator, at smassie@louisacounty.gov by April 30, 2026. The contract period runs from July 18, 2026 through July 17, 2027, with renewal options for two successive one-year terms upon mutual agreement. The County reserves the right to award line items to multiple vendors based on individual lowest responsive and responsible bids or to select the lowest total overall cost.

The solicitation document does not specify any set-aside designations, disadvantaged enterprise restrictions, or preference programs limiting bidder eligibility, indicating that qualified vendors of any organizational type meeting the stated requirements may respond. No incumbent vendors or current contractors are identified in the available procurement materials. The bid evaluation will focus on responsive and responsible proposals, with the County retaining flexibility to award individual material line items separately or consolidate awards based on lowest-cost criteria. No specific award values or budget ranges are disclosed in the procurement documents; however, bidders should calculate pricing based on the estimated annual volumes of 400 tons of corrugated cardboard, 400 tons of commingled recyclables, and 1,800 mattresses/box springs to develop competitive per-ton pricing. Virginia's Standard Terms and Conditions are non-negotiable and must be accepted without modification by all bidders.