Disposal and Remarketing of Surplus Dell Laptops and Dell Chromebooks

The County of Henrico, Virginia, through its Department of Finance Purchasing Division, is soliciting sealed bids on behalf of Henrico County Public Schools for the disposal and remarketing of 22,755 surplus Dell devices under IFB 26-3015-10BJM, with bids due November 19, 2026 at 11:00 a.m. through the Commonwealth of Virginia's eVA portal. The award goes to the responsive and responsible bidder submitting the highest total bid amount, and the winning bidder pays the County before devices leave the warehouse.

The lot comprises 1,425 Dell Latitude 5420 laptops, 548 Dell 3100 Touch Chromebooks, and 20,782 Dell 3100 Non-Touch Chromebooks, all inventoried, data-wiped, and prepared by the current service provider, Xerox IT Solutions, LLC. Bidders must demonstrate prior disposal and remarketing experience, provide references, and certify they have not defaulted on government contracts or been terminated for cause within the past five years. Insurance requires public liability coverage in specified amounts from carriers licensed to conduct business in Virginia. Non-marketable equipment must be recycled in compliance with federal, state, and local environmental regulations at no cost to the County.

Bid security equals 5% of the total bid amount, in the form of a cashier's check, certified check, or acceptable bid bond. The successful bidder pays Virginia sales tax (currently 6%) on the total bid amount unless tax-exempt status is certified, and bears all transportation, labor, and equipment costs for pickup and removal. All devices must be picked up by December 16, 2026. The successful bidder completes a full inventory audit within 30 days of pickup and submits results within five days thereafter.