Disposable Food Service Supplies - RFB0088

Sacramento County is seeking bids for a Disposable Food Service Supplies contract (RFB0088) to provide bread and miscellaneous bakery products for county departments. The procurement is open to vendors capable of supplying a comprehensive range of single-use food service items, including paper plates, cups, napkins, trays, and gloves. The solicitation was posted on August 2, 2022, with bid responses due by August 26, 2022, at 1:48 pm. Evaluation criteria will focus on vendors' understanding of specifications, pricing competitiveness, and provided references. The county intends to award multiple contracts to ensure best pricing and availability, with an initial contract term of 12 months and potential for four one-year extensions, not exceeding five years and six months. Vendors must meet specific requirements, including providing products safe for use in correctional institutions, ensuring paper products contain at least 30% recycled content when possible, and complying with federal, state, and county regulations. Delivery terms are FOB Destination, with accepted deliveries Monday through Friday between 8:00 a.m. and 3:30 p.m.

The procurement includes local and micro-business preference provisions, offering potential 5% local and 2% micro-business preference credits for qualifying vendors. Bidders must submit comprehensive documentation, including customer references, non-collusion affidavits, and compliance certifications. The county has an environmentally preferable purchasing policy emphasizing recycled and sustainable products. Insurance requirements are detailed, with specific coverage limits for commercial general liability, automobile liability, and workers' compensation. The estimated annual expenditure for this contract is approximately $800,000, with the County reserving the right to award all or part of the bid and potentially conduct site visits to evaluate vendors before contract award. No minimum purchase commitment is implied, and the County maintains the ability to verify invoiced amounts and negotiate changes in proposals. Successful bidders will receive a blanket purchasing agreement, with orders placed using unique Contract Shipping Orders (CSOs), and vendors must possess and maintain all necessary licenses and permits throughout the contract period.