Disposable Food Service Items

Warren County Purchasing Department is seeking sealed bids for a comprehensive procurement of disposable food service items to serve multiple county facilities across Warren and Hamilton Counties. The solicitation, identified as specification WC 38-25, covers approximately 60 different disposable items including bags, cups, containers, plates, napkins, utensils, and food packaging materials. The contract will be effective for six months from October 1, 2025 through March 31, 2026, with potential options to extend for up to five additional six-month terms. Bids are due on Thursday, August 28, 2025 at 3:00 p.m. at the Warren County Human Services Building, with a public bid opening immediately following. Vendors must submit unit pricing with delivery costs included, provide product samples for evaluation, and meet specific quality specifications. Delivery requirements include as-needed distribution to various locations such as senior citizen nutrition sites, municipal centers, and county facilities, with specific time windows for meal site deliveries between 8:00 a.m. and 1:00 p.m., Monday through Friday.

The procurement does not explicitly indicate set-aside designations or restrictions for disadvantaged enterprises. Payment terms are net 45 days, and Warren County reserves the right to award by individual items or as a total package based on the lowest responsible bid. The county acknowledges potential commodity price fluctuations and allows vendors to request price adjustments no more than once every six months during contract extensions, typically limiting increases to 5% unless extraordinary industry changes can be demonstrated. While specific budget ranges are not detailed, the comprehensive nature of the procurement covering multiple facilities suggests a potentially significant contract value. The solicitation covers facilities including Warren County Municipal Center, Warren County Sheriff's Office, Warren/Hamilton County Meal Sites, Department of Parks and Recreation, Floyd Bennett Memorial Airport, Up Yonda Farm, Countryside Adult Home, and Warren County Soil & Water Conservation District, indicating a broad scope of service requirements.