Dishwashing Detergents: Dept of Aging, Jail Facility & Van Rensselaer Manor

Rensselaer County is seeking a vendor to provide dishwashing detergents and related cleaning products for multiple county facilities including the Department of Aging, Sheriff's Jail/Public Safety Building, and Van Rensselaer Manor. The Request for Bid (RFB-25-25) solicits proposals for ten different types of cleaning and sanitizing products, with estimated quantities ranging from 6 to 175 cases per item. The procurement requires the winning vendor to have an office location within 50 miles of the Rensselaer County Office Building and provide detailed product information including brand names, product codes, and packaging units. Bidders must submit pricing that is net, F.O.B. delivered, with a single price applicable to all departments. The bid is scheduled to be opened on August 14, 2025, with an award period from October 1, 2025, through September 30, 2026, and potential for a one-year contract extension. Delivery locations include Troy Area Senior Citizen Center, Rensselaer Area Senior Service Center, and Southern Tier Senior Service Center, with items to be delivered within ten calendar days of request. The successful bidder must provide automatic dispensing equipment, maintain proper detergent concentration, and offer regular maintenance and adjustments at no additional cost.

The county does not specify any specific set-aside designations or restrictions on responding organizations. Vendors must be prepared to submit product samples and customer references within five calendar days of request if asked. The procurement allows the county to reserve the right to purchase from alternative sources if pricing becomes more favorable. No bid surety is required, and partial bids will not be accepted. The county requires the vendor to provide comprehensive product maintenance, including automatic dispensing equipment and concentration management at no additional cost. While specific budget ranges are not explicitly stated, the procurement covers multiple county facilities and involves multiple product types, suggesting a potentially significant contract value. The contract includes the possibility of a one-year extension, which could provide stability for the winning vendor and potentially represent a multi-year business opportunity with Rensselaer County.