Dishwasher Lease and Chemicals

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Parks, has issued Request for Bid (RFB) 758 2600000133 for a Master Agreement covering the lease of commercial dishwashers and dishwashing chemicals to service 18 Kentucky state park locations. The procurement encompasses two specific dishwasher models—the American Dish Service ADC-44 (a multi-tank rack conveyor unit with 244 racks per hour capacity for 16 locations) and the American Dish Service 5AGES (a single-tank door chemical sanitizing unit with 74 racks per hour capacity for 2 locations)—along with six dishwashing chemical commodities including lime release delimer, silverware presoak, rinse aid, low-temperature and quat sanitizers, and dishwashing detergent. The selected vendor must provide new or remanufactured machines with installation completed within one month of contract award, conducted on Sunday nights after business hours to ensure operational readiness by Monday morning, and must conduct pre-installation site visits to verify proper functioning. The vendor is required to deliver monthly equipment inspections, provide emergency service within 24 hours, train park personnel on equipment operation at no additional cost, and perform quarterly inspections to ensure optimal machine performance. All chemical deliveries must occur within seven business days of order receipt, with appropriate dispensing equipment included at no additional charge, and all pricing must be inclusive of delivery and installation charges. Written vendor questions were due September 18, 2025, at 10:00 AM ET, with bids closing on September 29, 2025, at 1:30 PM ET. Award will be determined using a best-value ranking methodology allocating 90 points to price and 10 points to delivery time. The initial contract period begins January 26, 2026, for one year with four optional one-year renewal periods available by mutual written agreement, with pricing held firm for the first 12 months and subsequent increases permitted only with documented justification.

Kentucky resident bidders and qualified bidders—including Kentucky Correctional Industries, Kentucky Industries for the Blind, nonprofits furthering KRS Chapter 163, and qualified nonprofit agencies serving individuals with severe disabilities—are eligible for statutory preferences in the award process. Bidders must complete and submit notarized affidavits attesting compliance with Kentucky campaign finance laws and, if claiming resident or qualified bidder status, must provide documentation demonstrating authorization to conduct business in Kentucky, filing of corporate income taxes for the prior year, maintenance of workers' compensation policies, and payments to the unemployment insurance fund. All submissions must be made electronically through the Kentucky eProcurement system with vendor registration completed 24 to 48 hours prior to bid closing; paper bids are not acceptable. Vendors are required to maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, plus Automobile Liability Insurance of $1,000,000 combined single limit if delivery or on-site services are performed. While no specific award value or budget range is disclosed in the solicitation documents, the contract encompasses monthly lease services for two dishwasher units across 18 locations plus ongoing chemical supply and comprehensive service requirements over an initial one-year period with potential extension to five years total. The Commonwealth reserves the right to reduce prices to reflect industry-wide decreases and may add additional machines to the Master Agreement based on agency needs.