Dishwasher Lease and Chemicals

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Department of Parks, is seeking a Master Agreement for monthly leasing of commercial dishwashers and associated chemicals to service 17 state resort parks and one cafeteria. The procurement covers two specific dishwasher models (ADC-44 and 5AGES) and eight lines of dishwashing chemicals, including products like Lime Release Liquid Delimer, Solid Silver Silverware Presoak, and Sentry Solid Quat Sanitizer. The initial contract period will be one year, beginning January 26, 2026, with options to extend for four additional one-year periods. The evaluation will use a Best Value - Ranking Approach, allocating 90 points to pricing and 10 points to delivery time. The solicitation requires vendors to bid on all line items, with the awarded vendor responsible for installing new Energy Star certified machines, providing monthly service, emergency repairs within 24 hours, and training park personnel. Key dates include vendor questions due by September 18, 2025, and bid closing on September 29, 2025, at 1:30 PM ET. The machines must be installed in existing locations and exchanged on Sunday nights to ensure operational readiness by Monday morning.

The solicitation includes standard Kentucky state procurement affidavits related to campaign finance laws, resident bidder status, and qualified bidder requirements. Bidders must be authorized to transact business in Kentucky, have filed Kentucky corporate income taxes, maintained workers' compensation policies, and made unemployment insurance payments for at least one year prior to bidding. The contract includes provisions for potential extension to other state agencies and requires compliance with various Kentucky statutes and regulations. While no specific budget range is explicitly stated, the comprehensive nature of the contract includes full equipment leasing, chemical supply, installation, service, and training. The procurement covers monthly lease quantities of 12 units for dishwashers and varying quantities of chemical products. Chemical deliveries are expected within seven business days of order, and the vendor must provide appropriate dispensing equipment. The water conditions at all locations are characterized as having an "extremely hard water supply" with high lime and iron content, which may impact equipment and chemical selection.