Disaster Debris Monitoring and FEMA Public Assistance Services

Hyde County Sheriff's Office in North Carolina is requesting proposals for independent disaster debris monitoring and FEMA Public Assistance management services on an on-call, pre-event basis, with proposals due August 28, 2026 at 5:00 p.m. Eastern Time.

The scope encompasses pre-event readiness and mobilization, disaster debris field monitoring (including truck certification and load documentation), and FEMA PA lifecycle management from damage inventory through project closeout and appeals. The contractor must maintain capacity for rapid mobilization following a declared or eligible event and comply with Uniform Guidance in 2 C.F.R. Part 200, applicable FEMA regulations, North Carolina statutes, and mandatory FEMA clauses when task orders are funded with federal financial assistance.

The contract term is three years from execution with up to two one-year renewal options at the County's sole discretion, subject to appropriations and satisfactory performance. No minimum amount of work is guaranteed; the County will issue task orders or notices to proceed as needed. Pricing must be submitted using a rate schedule with hourly labor rates for eleven position categories: Program/Account Executive, Debris Project Manager, FEMA PA Project Manager, Field Supervisor, Load-Site Monitor, Disposal-Site/Tower Monitor, Roving/Environmental Monitor, Data Manager/QA-QC, GIS Specialist, PA Project Specialist/Cost Analyst, and Administrative/Document Control staff. Fixed or unit charges for electronic ticketing and technology, mobilization and demobilization, and travel and lodging are required. Cost-plus-percentage-of-cost and percentage-of-construction-cost compensation methods are prohibited.

Evaluation applies a best-value selection weighted as technical approach and understanding (25 points), relevant debris and FEMA PA experience (20 points), key personnel and mobilization capacity (20 points), technology and data integrity (15 points), federal and state compliance and audit readiness (10 points), and price and overall value (10 points). Questions are due August 21, 2026 at 5:00 p.m. Eastern Time. The anticipated award date is September 3, 2026. Proposals must be submitted as one signed physical original with a complete digital copy on USB or thumb drive to Joey Williams at the Hyde County Sheriff's Office, 1223 Main Street, Swan Quarter, NC 27885.