Disaster Debris Monitoring and Consulting Services

The Town of Flower Mound, Texas is requesting proposals for Disaster Debris Monitoring and Consulting Services under RFP 2026-95-A, with proposals due July 23, 2026 at 11:00 a.m. Central Time and questions due July 8, 2026 at 12:00 p.m. Central Time.

The scope encompasses comprehensive disaster debris removal monitoring and consulting services for debris generated from public rights-of-way, private property, drainage areas, waterways, and Town-designated locations. Services include technical support in contractor selection; daily briefings and work progress coordination; temporary debris storage site selection and permitting; field staff management; debris removal contractor operations monitoring; public concern response; contractor vehicle certification; electronic ticketing system implementation with GPS coordinates and digital photography; daily operational reporting; invoice reconciliation and validation; and FEMA/FHWA reimbursement documentation preparation.

Pricing is submitted via hourly labor rates for 19 position categories (Project Manager, Operations Manager, Scheduler/Expeditors, GIS Analyst, Field Supervisors, Debris Site/Tower Monitors, Environmental Specialists, Project Inspectors, Field Coordinators, Data Entry Clerks, Billing/Invoice Analysts, Project Coordinators, Automated Ticketing Specialists, Aerial Photographers, Data Managers, Safety Managers, FEMA Specialists, and Administrative Assistants), with estimated quantities ranging from 1 to 4,000 hours. All non-labor project costs are billed at cost without markup. Straight-time applies to hours under 40 per week; overtime exceeding 40 per week is billed at 1.5 times straight-time. All hourly rates must include applicable overhead and profit.

The initial contract term is one year, with automatic renewal for four additional 12-month terms unless either party provides 30 days' prior written notice of termination. Selection is weighted: Qualifications of Firm (20 points), Qualifications of Staff (20 points), Technical Approach (30 points), Cost Proposal (20 points), and Safety Record (10 points). The Town requires three vendor references from work within the past five years and proof of specified insurance coverage: Workers' Compensation ($1,000,000 Employers' Liability minimum), Commercial General Liability ($1,000,000), Business Automobile Liability ($1,000,000 per occurrence), and Professional Liability/Errors & Omissions ($1,000,000 per claim). Respondents must disclose OSHA violations within three years, EPA citations within five years, and criminal convictions involving serious bodily injury or death within ten years. Proposals are submitted via IonWave (online) or sealed hard copy to 2121 Cross Timbers Road, Flower Mound, Texas 75028.