Direct digital radiography (DDR) systems (UW-MAD)[20-0021]

The University of Wisconsin-Madison, located in Dane County, is seeking to procure two Direct Digital Radiography (DDR) systems for the School of Veterinary Medicine's Veterinary Medical Teaching Hospital. The procurement is a Request for Bid (RFB) to replace two 12-year-old DDR systems with obsolete Windows 7 operating systems that are no longer upgradeable. The systems are critical for the 24/7 radiology section that performs imaging on dogs, cats, and special species patients for student teaching and patient care. Mandatory minimum specifications include specific workstation requirements, flat-panel detector specifications, wall mount systems, on-site installation, and training for 8-10 people. Bidders must provide free automatic software updates, a customer support portal, 24/7 emergency support, and a one-year warranty commencing upon installation. The bid is due on August 28, 2019, at 2:00 p.m. CDT, with bids to be delivered to Purchasing Services at 21 N. Park Street, Suite 6101, Madison, WI. Potential site visits can be arranged by contacting Kate Hawley, and bids will be evaluated based on the lowest extended net total that best serves the University's interests, considering life cycle costs, energy efficiency, maintenance, warranties, and support services.

The procurement encourages supplier diversity, with specific goals for Wisconsin-certified Minority Business Enterprises (5% of contract price), Woman-Owned Businesses, and Disabled Veteran-Owned Businesses (1% of contract price). Bidders must be original manufacturers, authorized distributors, or dealers with service and repair capabilities, and must provide three business references from comparable institutions within the past three years. The University qualifies for governmental and educational discounts, which must be reflected in unit pricing. The contract will be structured as a term agreement with potential ongoing maintenance and service provisions extending beyond the initial warranty period. Pricing must be submitted on an FOB Destination Installed basis, including all delivery, installation, training, and setup charges. While a specific budget range is not disclosed, the procurement involves replacing two complete DDR systems with comprehensive installation and support requirements, suggesting a significant investment in veterinary medical imaging technology.