Diplomas, Credential Certificates, Diploma Covers and Seals

The Sachem Central School District in Suffolk County, New York, is soliciting bids for the procurement of diplomas, credential certificates, diploma covers, and seals for multiple graduation ceremonies in June 2026, February 2026, and August 2026. The contract, identified as Bid #B 25-206, requires a vendor to supply 1,200 diploma covers with protectors, 1,200 regular diplomas, 60 skills and achievement credentials, and 45 NYS Career Development & Occupational Studies credentials. Specific technical requirements include black leatherette fabric diploma covers with gold foil stamping, cream white American Diploma parchment with raised thermograph text, and various gold and blue foil seals such as Regents, Honors, and Mastery seals. Bidders must submit an original paper copy and an electronic PDF copy of their proposal, along with product samples and compliance documentation including W-9 forms, Iran Divestment Act certification, and sexual harassment prevention certification. The bid responses are due on October 15, 2025, at 10:00 a.m., with the district reserving the right to award the contract in whole or part, and the contract period running from approval through September 30, 2026.

The procurement appears to be open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Bidders must provide comprehensive documentation demonstrating their qualifications, including detailed pricing that encompasses all shipping, handling, and delivery charges. The district emphasizes that there is no guaranteed purchase volume, and each high school will order items as needed. While specific budget ranges are not explicitly stated, vendors must provide competitive pricing for the entire range of diploma-related materials. The district has established extensive terms and conditions that cover pricing, delivery expectations, and vendor responsibilities, including provisions for alternate products and detailed specifications. Vendors must be prepared to integrate with the district's existing procurement processes and meet stringent documentation requirements. The contract allows for potential adjustments in quantity and provides the district significant flexibility in awarding and managing the procurement.