Diplomas, covers & fulfillment services

Western Carolina University is seeking bids for the purchase of Diplomas, Covers, and Fulfillment Services through an Invitation for Bid (IFB) process. The intent is to award an Agency Contract with an initial term of one year and two optional one-year renewal terms. The University requires approximately 3,500 diplomas, covers, and fulfillment services annually. Bids are due by September 27, 2024 at 2:00 PM ET. The awarded vendor must have at least 10 years of experience in printing and mailing diplomas, be able to produce an exact replica of the University's current diplomas, and execute diploma production and fulfillment within 10 days of receiving an order, with 24-hour rush service also available. The IFB outlines detailed pricing, product identification, transportation, delivery, warranty, maintenance, and other requirements. Vendors must complete several attachments, including pricing, HUB participation, references, location of workers, certification of financial condition, and price matching. The University will consider factors such as price, quality, performance, and compliance with specifications in determining the award, and reserves the right to award to a single vendor or make separate awards.

The IFB does not mention any set-aside designations or restrictions on the types of organizations that can respond. There are also no listed incumbent vendors or current contractors, nor any specific information provided about existing infrastructure or technology that requires integration. The IFB does not include any possible award values or budget ranges.