Digital Signage Server Software, and other products

Trinidad State Junior College (TSJC), a public institution within Alamosa County, Colorado, issued a documented quote solicitation (DQ 16-20) for the procurement of digital signage server software, digital signage media players, and related products for its Alamosa Campus. The solicitation encompasses a comprehensive package of goods and services including one AxisTV Pro Content Manager Software License supporting up to 50 channel players, one Alert Notification Module, 60 Screensaver Client Software Licenses, 10 AxisTV Channel Players (HDn) with wireless networking support, one Training Series package, 10 Remote Implementation Support Services at specified hourly rates for 10 hours total, one Software Maintenance Agreement for the Professional Content Manager, 10 Software Maintenance Agreements for Channel Players, one Custom Theme Package, and 10 Extended Hardware Warranty options. All deliverables must be new, current manufacturer models in original packaging with manufacturer warranties included and must be delivered to the TSJC Alamosa Campus (1011 Main Street, Alamosa, CO 81101) by May 20, 2016, on an FOB Destination Prepaid basis. Quotes were due on Thursday, April 28, 2016, at 2:00 p.m. MT, submitted to Karen Power, the Purchasing Agent, via fax or email with the subject line "TSJC DQ 16-20." Pricing must remain firm for 90 days from the due date, include all shipping, handling, and delivery charges, and vendors must be registered on the Colorado Operations Resource Engine (CORE) and ColoradoVSS to be considered responsive, with a completed W-9 form required with submission.

The solicitation includes preferences for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), with a 5 percent deduction applied to qualifying bids, and for minority and women-owned business enterprises. Payment terms are NET 45 days following receipt and acceptance of all commodities by TSJC personnel. The State of Colorado's standard Purchase Order Terms and Conditions will govern any resulting contract. No incumbent vendors or current contractors were identified in the documentation, and no specific budget range or award value was disclosed in the solicitation materials. The procurement does not reference any existing technology infrastructure requiring integration beyond the specified AxisTV platform components being procured.