Digital Signage Kiosk System

Sacramento County is soliciting proposals through RFP #2025-RFP-0045 for a Digital Signage Kiosk System to replace two indoor digital signage kiosks located in the main lobby of the County Administration Building. The kiosks will display public meeting agendas, legal notices in PDF format, building and department directories, County news and events via RSS feed, elected official information, date and time, and 7-day weather forecasts. The procurement will follow a two-phase evaluation process, with the first phase reviewing written proposals for minimum qualifications, organizational experience, solution requirements, and technical capabilities. Invited proposers will then proceed to a second phase involving product demonstrations, cost evaluation, and customer references. The county will award the contract based on the highest-scoring proposal, considering factors beyond price alone. The RFP was released on June 25, 2025, with a pre-proposal conference scheduled for July 9, 2025, and a response deadline of July 24, 2025 at 5:00 pm. The project is expected to be completed prior to April 2026.

The RFP does not explicitly specify set-aside designations or restrictions on respondent types. The contract requires comprehensive insurance coverage, including general liability, automobile liability, workers' compensation, professional liability, technology errors and omissions liability, and cyber liability. Proposers must comply with the county's environmental purchasing policy and web accessibility standards. The initial contract term is 12 months, with the County reserving the right to extend the contract for up to four additional one-year terms, not exceeding a total of five years. The kiosk system must integrate with existing county infrastructure, provide 24/7/365 system availability, and store data exclusively in U.S. data centers while maintaining FedRAMP certification. While specific budget ranges are not detailed in the provided documents, the contract will be restricted to use by the Clerk of the Board of Supervisors and the Department of Technology, with other entities requiring permission from the Contract and Purchasing Services Division.