Digital Dual Platform Portable Scales for MSP CVED

The Michigan State Police, Commercial Vehicle Enforcement Division (CVED) issued a Request for Proposal on November 29, 2023, for the one-time purchase of 12 Intercomp Model LTR788 digital dual platform portable scales with no alternate bids accepted. The scales are intended for use by CVED enforcement officers for performance evaluation and comparison to current portable scales, with delivery expected within 8-10 weeks after receipt of order and an anticipated contract begin date of December 20, 2023. The specifications require NTEP Type IIII approval, waterproof and dustproof rating of IP67 or better, wireless communication capability transmitting up to 300 feet, two independent platforms each with 15,000-pound capacity for a combined 30,000-pound gross weight reading, physical weight not exceeding 39 pounds, and operation in ambient temperatures ranging from -20 to 150 degrees Fahrenheit, with all equipment to be new and include manufacturer's warranty and NTEP Certificate of Conformance. Bidders must be the manufacturer or an authorized distributor, with distributor status subject to verification with the manufacturer. Pricing must include all costs such as shipping, handling, and per-piece pricing on an F.O.B. Destination basis with transportation charges prepaid, and the proposal must remain valid for a minimum of 90 calendar days from the due date. The deadline for bidder questions was December 1, 2023 at 9:00 a.m. Eastern, with answers posted by December 6, 2023, and proposals due by December 13, 2023 at 9:00 a.m. Eastern. Award criteria include responsiveness and responsibility of the bidder, lowest overall price, prior performance, economic impact to Michigan, and total cost of ownership.

This procurement is subject to federal compliance requirements as outlined in the Federal Provisions Addendum, which applies because the contract is funded in whole or in part with federal government funds. Contractors must comply with mandatory federal provisions including debarment and suspension verification through the System for Award Management (SAM), procurement of recovered materials in accordance with EPA guidelines, prohibition on covered telecommunications equipment or services, domestic preferences for United States-produced goods, and affirmative socioeconomic steps to include small and minority businesses when subcontracting. All proposals are subject to disclosure under Michigan's Freedom of Information Act unless properly designated as trade secrets or proprietary information, and a Confidential Treatment Form must be submitted regardless of whether confidential treatment is requested. The State reserves the right to award the contract to the responsive and responsible bidder offering the lowest overall price, discontinue the RFP process, consider late proposals under specific circumstances, enter into negotiations, award multiple contracts, and require background checks for personnel accessing State facilities or criminal justice information systems. No specific budget range or award value is stated in the available documentation, though the contract represents a one-time equipment purchase for 12 units of a brand and model-specific scale.