Diesel fuel tank clean, fuel polishing & sludge remov/dispos

Palm Beach County, Florida, through its Board of County Commissioners Purchasing Department, issued an Amended Request for Quotation (RFQ #031317-258/ZG) for one-time diesel fuel tank cleaning, fuel polishing, and sludge/fluid removal and disposal services. The scope of work encompasses cleaning and remediating a single below-ground 12,000-gallon diesel fuel tank located at Lift Station #5229, 151 South Haverhill Road, West Palm Beach, Florida, for the Water Utilities Department. The project deliverables include fuel testing and remediation, power washing, degreasing, microbial growth removal, and proper disposal of all petroleum contact water, sludge, and filters in compliance with ASTM D2709 standards. Qualified vendors were required to provide a minimum of three references for similar services performed within the past three years, proof of non-discrimination policy compliance, and current business tax receipts for local preference eligibility. Insurance requirements included $500,000 in Commercial General Liability coverage, $500,000 in Business Auto Liability coverage, and Workers' Compensation coverage with Palm Beach County named as additional insured. A mandatory site inspection was scheduled for May 10, 2017, at 10:00 a.m., with bidder attendance required; failure to attend resulted in bid disqualification. The RFQ submission deadline was May 18, 2017, at 4:00 p.m., with responses accepted via fax or email, and the successful bidder was required to begin work within five calendar days of notification and complete the project within one calendar day of starting.

Award was made on an all-or-none basis to the lowest responsive and responsible bidder based on a single, firm, fixed total project price with no escalation clauses or modifications permitted. Palm Beach County certified small business enterprises were eligible for preference consideration within 10 percent of the lowest bid price, while local businesses were eligible for preference consideration within 5 percent of the lowest bid price. The successful bidder bore full responsibility for any damage resulting from the service, containment and cleanup of fuel spills, compliance with all federal, state, and local safety regulations, and remedial fuel polishing at no additional cost if County testing within ten business days revealed non-compliance with ASTM D2709 standards. No incumbent vendors or existing infrastructure integration requirements were identified in the solicitation documents. The RFQ did not specify an overall budget range or award value; rather, pricing was to be submitted by vendors as a competitive response to the invitation for quotation.