Diesel Exhaust Fluid

The Southwest Ohio Regional Transit Authority (SORTA) is seeking bids for the procurement of diesel exhaust fluid (DEF) in bulk for a one-year contract period. The solicitation, identified as IFB #066-2025IFBL, requires delivery of DEF to three specific locations in Cincinnati, Ohio: Queensgate Garage, Bond Hill Garage, and Access Garage. The annual estimated consumption is 132,000 gallons, with delivery specifications of twice weekly to Bond Hill and Queensgate locations (1,000 +/- gallons per delivery) and monthly to the Access location (250 +/- gallons per delivery). Bidders must provide DEF that meets stringent technical requirements, including a urea concentration of 32.5% +/- 0.7%, compliance with International Standard ISO 22241-1, and American Petroleum Institute (API) certification. The bid was released on May 21, 2025, with a deadline for questions on June 4, 2025, and a proposal submission deadline of June 23, 2025 at 2:00 pm. SORTA will award the contract to the responsible bidder submitting the lowest responsive bid, with the right to reject any or all bids.

The procurement does not specify explicit set-aside designations or restrictions on bidding organizations. Bidders must submit comprehensive documentation, including vendor information forms, insurance certificates, non-collusion statements, and various certifications. The contract includes NET 30 payment conditions, and SORTA is tax-exempt. Pricing must remain valid for at least 120 days, and the successful bidder will be responsible for meeting all delivery specifications and technical requirements. While no specific budget range is detailed, the annual consumption of 132,000 gallons suggests a significant procurement value. The contract will require strict adherence to Cummins specifications for DEF, including proper storage temperatures between 23F and 77F, use of sealed containers to prevent contamination, and maintenance of fluid quality to ensure optimal performance of diesel engines' selective catalytic reduction (SCR) systems.