DHR Washington Co HVAC Filter replacement

The State of Alabama, specifically through the Department of Human Resources (DHR), is seeking a contractor for a comprehensive HVAC filter replacement project across multiple county offices, with Coffee County being one of the targeted jurisdictions. The procurement is a Round 1 Request for Quote, focusing on a one-time service to replace all HVAC filters in DHR county offices by May 30, 2025. Suppliers must attend mandatory site visits between March 20 and April 21, with a quote submission deadline of April 22, 2025. Specific requirements include using pleated filters with a minimum MERV rating of 13 and HEPA filters that remove at least 99.97% of particles 0.3 microns. Contractors must employ HVAC technicians with a minimum of 5 years of commercial equipment experience and follow ASHRAE installation standards. The site visit protocol requires suppliers to sign in, complete inspection forms, take and review replacement pictures with the county point of contact, and ensure all filters are replaced according to specified standards. Boilers and chillers are explicitly excluded from the filter replacement scope.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Suppliers must have a current business license for each awarded office location and be registered in Alabama Buys. The contract will be awarded on Net 30 payment terms, with compensation processed after work verification and approval. Contractors must provide comprehensive pricing that includes all associated costs such as travel, labor, materials, equipment rentals, and filter disposal. While no specific contract value is listed, the statewide nature of the project covering 52 DHR office locations suggests a potentially significant contract opportunity. Suppliers must also comply with Alabama-specific regulations, including the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and E-Verify program participation. The state reserves the right to conduct cost and price analyses, inspect products before acceptance, and maintain strict guidelines around contract assignment and potential cancellation.