DHR Talladega HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is seeking qualified HVAC filter replacement contractors for a statewide project involving filter replacements across all 67 county offices. The procurement is a one-time service requiring mandatory site visits for potential bidders, with a comprehensive site visit schedule spanning from March 20 to April 21, 2025. Contractors must replace all HVAC filters using pleated and HEPA filters with a minimum MERV rating of 13, ensuring proper installation and disposal of old filters. Technical requirements mandate that HVAC technicians possess a minimum of 5 years of experience and adhere to ASHRAE standards. The project requires photographic documentation of the replacement process, with each new filter to be labeled with replacement date, company name, technician initials, and unit number. Proposals are due by April 4, 2025, with a mandatory completion deadline of May 30, 2025. Bidders must attend site visits for each county location they intend to quote, with failure to do so resulting in automatic disqualification. The contract will be awarded with Net 30 payment terms, processed after verification and approval of completed work.

While no specific set-aside designations or disadvantaged enterprise requirements are explicitly mentioned in the documentation, vendors must be registered in Alabama Buys, the state's electronic procurement platform. Contractors will need to comply with state-specific requirements, including the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and E-Verify program verification. The solicitation does not specify a precise budget range or award value, but the comprehensive nature of the project covering all 67 county DHR offices suggests a significant statewide contract. No incumbent vendors are identified in the provided documentation. The contract appears to be a standardized procurement opportunity open to qualified HVAC service providers who can meet the technical specifications, demonstrate appropriate experience, and successfully complete the mandatory site visit requirements. Interested vendors must carefully review the Quick Quote Standard Boilerplate and ensure full compliance with all state procurement regulations and technical specifications.