DHR ST Clair HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is seeking a contractor to perform HVAC air filter replacement services across multiple county offices, with a specific focus on a comprehensive, one-time filter replacement project. The procurement involves replacing pleated and HEPA filters in DHR offices statewide, with mandatory site visits required for all potential suppliers between March 20 and April 21, 2025. Technicians must be experienced HVAC professionals with a minimum of 5 years of experience, responsible for documenting filter replacements through inspection forms, photographs, and proper labeling. The specifications require new filters with a minimum MERV rating of 13 for standard pleated filters and 99.97% particle removal for HEPA filters, to be installed following ASHRAE standards. The project has a strict completion deadline of May 30, 2025, with work to be performed during standard business hours (Monday-Friday, 8:00 am-4:00 pm). Suppliers must be registered in Alabama Buys, attend mandatory site visits for each county location they intend to quote, and submit electronic quotes by the April 2, 2025 due date. Failure to participate in site visits will result in bid disqualification.

The procurement appears to be open to all qualified vendors with current business licenses, though the documents do not explicitly mention set-aside designations for disadvantaged enterprises. The contract will be awarded on a unit price basis, with payment processed net 30 after verification and approval of completed work. While specific budget ranges are not detailed, the comprehensive nature of the project covering all 67 DHR county offices suggests a potentially significant contract value. Suppliers must comply with Alabama-specific requirements, including the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and E-Verify program enrollment. The state reserves the right to conduct cost analyses, inspect products, and request additional supplier qualifications. Potential bidders must provide comprehensive pricing inclusive of all associated costs such as travel, labor, materials, and equipment. The procurement process emphasizes strict compliance with state procurement regulations, thorough documentation, and adherence to high-quality HVAC maintenance standards.