DHR Mobile Co HVAC Filter replacement

The State of Alabama's Department of Human Resources (DHR) is seeking a qualified HVAC filter replacement contractor for a comprehensive statewide project covering all 67 county offices. The procurement involves a one-time service to replace all HVAC filters, with a mandatory requirement for suppliers to conduct site visits at each county location where they intend to submit a quote. Qualified contractors must have HVAC technicians with a minimum of 5 years of experience and will be responsible for replacing both standard pleated filters (minimum MERV rating of 13) and HEPA filters across various HVAC systems. The project requires filter replacement to be completed no later than May 30, 2025, with service hours restricted to 8:00 am-4:00 pm, Monday through Friday. Key deliverables include physically labeling new filters with replacement date, company name, technician initials, and unit number, as well as taking and documenting pictures with the county office point of contact. Suppliers must provide all necessary filters, ensure proper filter change-out and disposal, coordinate with DHR contacts, and verify unit operation post-replacement. The solicitation, identified as Round 1 Request for Quote, was posted on March 25, 2025, with proposal responses due by April 18, 2025.

While no specific set-aside designations were explicitly noted in the documentation, suppliers must maintain a current business license for each office location awarded and comply with Alabama-specific requirements such as the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and E-Verify program participation. Vendors must be registered in Alabama Buys, the state's electronic procurement platform, and adhere to standard state procurement regulations. The contract will be paid on a Net 30 basis, with payment processed after verification and approval of work performed. Although a specific contract value was not disclosed, the comprehensive nature of the project—covering filter replacements across 67 county offices—suggests a significant scope of work. Suppliers must ensure all filters are pleated, comply with ASHRAE standards, and no fiberglass filters will be accepted. The procurement appears to be open to qualified HVAC service providers who can meet the technical specifications and site visit requirements outlined in the solicitation documents.