DHR Lee Co HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is seeking a qualified HVAC filter replacement contractor for its county offices, specifically targeting a one-time service across multiple locations. The procurement involves a comprehensive filter replacement project requiring mandatory site visits for potential suppliers between March 20 and April 21, with a final completion deadline of May 30, 2025. Suppliers must replace all HVAC filters using pleated filters with a minimum MERV rating of 13, excluding boilers and chillers, and must employ HVAC technicians with a minimum of five years of experience. The service requires attending scheduled county office site visits, completing a sign-in sheet during guided tours, and following ASHRAE standards for installation. Potential vendors must provide all necessary filters, perform complete change-outs, properly dispose of old filters, and document the process through signed inspection forms and photographs. The request for quote (RFQ) is due by April 10, 2025, with mandatory site visits being a critical qualification criterion that will result in bid disqualification if not completed.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must possess a current business license and demonstrate compliance with state procurement regulations, including enrollment in the E-Verify program and certification of sales tax compliance. Payment terms are net 30, with compensation processed after verification and approval of completed work. While no specific budget range is listed, the project covers filter replacements across multiple DHR county offices in Alabama, suggesting a potentially significant contract value. Suppliers must be prepared to provide documentation such as manufacturer's reseller authorization, professional licenses, and certificates of insurance. The state reserves the right to conduct cost realism analysis, inspect products before acceptance, and request additional supplier qualifications. Vendors will be required to use Alabama Buys, the state's electronic procurement platform, for quote submission and related communications.