DHR Jefferson/Bess HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is seeking qualified HVAC service providers to conduct a comprehensive filter replacement project across multiple county offices statewide, with a specific focus on replacing standard pleated and HEPA filters in county-level facilities. The procurement is a one-time service requiring mandatory site visits for potential bidders, with a detailed 12-day site visit schedule spanning from March 20 to April 21, 2025, covering 54 DHR county offices. Suppliers must be experienced HVAC technicians with a minimum of 5 years of commercial equipment experience, and are required to replace filters meeting MERV 13 minimum ratings and ASHRAE standards, excluding boilers and chillers. Technicians must coordinate with local DHR points of contact, complete detailed inspection forms, document replacements with photographs, and properly dispose of old filters following industry guidelines. The project has a firm completion deadline of May 30, 2025, with proposals due by April 2, 2025, and bidders must attend scheduled site visits for each county location where they intend to submit a quote, signing in with DHR personnel to remain eligible for consideration.

The procurement appears to have no specific set-aside designations or restrictions on vendor types, though suppliers must have current business licenses for each awarded office location and be registered in the Alabama Buys system. Vendors must comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act, which includes E-Verify program enrollment and specific immigration status requirements. While no specific budget range is explicitly stated, the total unit price must comprehensively cover all associated costs including travel time, mileage, labor, trip charges, materials, filters, supplies, and equipment rentals. Payment will be processed on a net 30 basis in arrears, contingent upon verification and approval of completed work. The procurement covers Coffee County and multiple other Alabama counties, suggesting a substantial statewide service opportunity for qualified HVAC filter replacement contractors who can meet the stringent technical and administrative requirements outlined in the specification documents.