DHR Geneva Co HVAC PM FY26

The State of Alabama Department of Human Resources (DHR) is soliciting quotes through a Round 1 request for quote (RFQ) process for HVAC preventive maintenance (PM) services across DHR facilities in Etowah County and other regions throughout Alabama. The procurement encompasses quarterly preventive maintenance, repairs, and support for all HVAC equipment including boilers, chillers, air handlers, and associated systems at multiple DHR county office locations. Deliverables include quarterly PM inspections performed by licensed technicians, detailed inspections with photographic documentation, replacement of pleated MERV 10 filters, submission of signed inspection reports prior to departure, water treatment testing and analysis for eleven designated county offices, annual freon level checks, and semi-annual and biennial deep cleaning tasks. Suppliers must be State of Alabama-licensed HVAC contractors holding current refrigeration licenses certified by the Alabama Board of Heating, Air Conditioning, and Refrigeration Contractors, with all technicians maintaining EPA universal refrigeration certification (Section 608) and current gasfitter certifications for gas-fired equipment service. Services must be scheduled by appointment during county office hours (Monday-Friday, 8:30 A.M. to 4:00 P.M.), with pricing submitted as a unit price per quarterly PM service per location, including all labor, travel, mileage, materials, and supplies. A mandatory site visit is required on Thursday, May 14, 2026 between 8:00 a.m. and 4:00 p.m., with all suppliers required to coordinate with designated county points of contact, sign site visit sign-in sheets, and comply with documentation requirements or face bid rejection. The overall RFQ deadline is May 18, 2026, with comprehensive site visit scheduling and county office location details provided in the solicitation documents.

The solicitation documents do not explicitly identify set-aside designations or restrictions limiting responses to specific organization types, disadvantaged enterprises, or minority-owned businesses, indicating this procurement is open to qualified contractors meeting the technical and licensing requirements. No incumbent vendors or current contractors are identified in the available documentation. The specifications reference existing DHR HVAC equipment across multiple regions, including split system condensers, air handlers, and other equipment from manufacturers such as Carrier, Trane, Amana, American Standard, and Mitsubishi, with suppliers expected to service and maintain these existing systems without new installations or complete replacements. The solicitation documents indicate that annual contract renewal is permitted through written agreement up to a total contract cost of $25,000 and a total time period of five years from the effective contract date, suggesting individual quarterly service quotes will be evaluated within this financial framework. Specific award values or total budget ranges are not disclosed in the posted materials; however, the Quick Quote standards referenced establish that pricing must be reasonable and subject to cost realism analysis by the State of Alabama, with price escalation requests limited to 5 percent of annual contract cost under specified circumstances.