DHR Dale Co HVAC PM FY26

The State of Alabama Department of Human Resources (DHR) is soliciting quotes for HVAC Preventative Maintenance (PM) services for county office locations across all 67 Alabama counties organized into twelve regional service areas. The procurement requires quarterly PM services for HVAC equipment, boilers, and chiller systems, including minor repairs such as part replacement, drain line clearing, duct work repair, belt replacement, and refrigerant leak repair, explicitly excluding new installations and complete system replacements. Service technicians must be State of Alabama-licensed HVAC contractors with current state refrigeration licenses, master gasfitter certifications for gas equipment service, and EPA universal refrigeration certifications for refrigerant handling. The contract requires all replacement filters to meet minimum MERV 10 ratings (or equivalent HEPA replacements), water treatment and testing by certified companies for eleven specified county offices with water-based systems, and all services must be performed during business hours (8:30 A.M. to 4:00 P.M., Monday through Friday) with prior written approval required for all repair work. A mandatory site visit is required for all bidders on Thursday, May 14, 2026, between 8:00 A.M. and 4:00 P.M., with comprehensive site visit schedules organized by region throughout April and May 2026, requiring bidders to visit all designated facilities and obtain authorized signatures to avoid bid rejection. The request for quote is due May 18, 2026, with the unit price bid representing the total quarterly PM service cost per location including all tools, filters, travel, labor, and materials.

No set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information is specified in the available procurement documents. The solicitation documents do not identify any current contractors, existing infrastructure requirements for technology integration, or estimated contract award values or budget ranges. Bidders should direct inquiries to the designated county Points of Contact identified in the site visit schedule documentation, and all bids must comply with the technical specifications, licensing requirements, and administrative procedures outlined in the DHR HVAC PM specifications document and supporting regional equipment inventories. The contract scope encompasses facilities across all twelve Alabama DHR regions, with equipment specifications detailed for Southeast Region 2 facilities in Henry, Geneva, and Dale counties, suggesting similar equipment distributions across remaining regions.