DHR Clay HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is seeking a one-time HVAC filter replacement service across multiple county offices, with a specific focus on Coffee County and other locations statewide. The procurement opportunity requires qualified HVAC technicians with a minimum of 5 years of experience to replace both standard pleated filters (minimum MERV rating of 13) and HEPA filters across various DHR county facilities. Mandatory site visits are required for potential suppliers, with a comprehensive 12-day site visit schedule spanning from March 20 to April 21, covering 54 DHR office locations. Suppliers must attend scheduled site visits, complete sign-in sheets, and coordinate with local DHR points of contact during standard business hours (Monday-Friday, 8:00 am-4:00 pm). The project requires comprehensive documentation, including photographs and signed inspection forms, with all replacements to be completed by May 30, 2025. Evaluation criteria will likely include technical capability, site visit compliance, adherence to ASHRAE standards, and ability to meet all specified project requirements. The solicitation's due date is April 4, 2025, with electronic quote submissions required through the Alabama Buys procurement system.

While no specific set-aside designations were explicitly detailed in the documents, suppliers must have a current business license and comply with state procurement regulations, including the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and E-Verify requirements. The procurement follows standard state quick quote procedures, with payment terms set at net 30 and compensation processed after verification and approval of completed work. Suppliers must include all associated costs in their unit pricing, encompassing travel, labor, materials, filter procurement, and disposal. Although a specific budget range was not disclosed, the statewide scope of the project suggests a potentially significant contract value covering filter replacements across multiple county offices. The state reserves the right to inspect products, conduct price reasonableness analyses, and reject bids that do not meet specified criteria. Interested vendors must be registered in the Alabama Buys system and prepared to meet all state procurement compliance standards.