DHR Choctaw Co HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is initiating a statewide HVAC filter replacement procurement for county offices, with this opportunity specifically covering multiple counties including Coffee County. The project involves a comprehensive, one-time replacement of HVAC air filters across 61 DHR office locations, requiring mandatory site visits for all potential bidders between March 20 and April 21, 2025. Suppliers must replace all pleated and HEPA filters, adhering to ASHRAE standards with a minimum MERV rating of 13, and provide photographic documentation of the replacement process. Qualified vendors must possess a minimum of 5 years of HVAC experience, maintain a current business license, and complete all work between 8:00 am and 4:00 pm, Monday through Friday, with a firm completion deadline of May 30, 2025. Bid submission is due by April 22, 2025, with contract award anticipated on a Net 30 payment terms basis, contingent upon verification and approval of completed work. Suppliers are required to coordinate with local DHR points of contact, sign in at each office, complete inspection forms, and ensure proper HVAC system installation following industry best practices.

While no specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documentation, the procurement follows the state's standard Quick Quote process outlined in the boilerplate terms and conditions. Suppliers must be registered in Alabama Buys, comply with E-Verify program requirements for employees, and meet specific state procurement regulations including tax compliance and immigration law adherence. The contract appears to be an open competitive bid without predetermined incumbent vendors. Although a specific budget range was not disclosed, the unit price for filter replacement must include all associated costs such as travel, labor, materials, equipment rentals, and filter procurement. The comprehensive nature of the project, covering 61 DHR office locations across Alabama, suggests a significant total contract value, likely ranging from $50,000 to $150,000 depending on the number and size of individual county office HVAC systems. Potential bidders must carefully review all attached documents, particularly the site visit schedule and filter replacement specifications, to ensure full compliance with the procurement requirements.