DHR Calhoun HVAC Filter replacement

The State of Alabama's Department of Human Resources (DHR) is seeking qualified contractors to perform a comprehensive HVAC filter replacement service across multiple county offices. This one-time procurement opportunity requires suppliers to replace pleated and HEPA filters in DHR facilities, with mandatory site visits scheduled between March 20 and April 21, 2025. Potential bidders must attend a site visit for each county location where they intend to submit a quote, completing a sign-in sheet during a guided tour. The project specifications mandate that all filter replacements be completed by May 30, 2025, using experienced HVAC technicians with a minimum of 5 years of commercial equipment experience. Technicians must adhere to ASHRAE standards, using filters with a minimum MERV rating of 13, and are responsible for proper installation, labeling, and disposal of old filters. The Request for Quote (RFQ) is specific to Coffee County and other Alabama jurisdictions, with a submission deadline of April 2, 2025. Suppliers must provide comprehensive documentation, including replacement photos, and perform services between 8:00 am and 4:00 pm, Monday through Friday.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Suppliers must have a current business license and be registered in Alabama Buys to participate in the bidding process. The total unit price must encompass all associated costs, including travel time, mileage, labor, trip charges, materials, and equipment rentals. Payment terms are net 30, with compensation processed in arrears after verification and approval of completed work. While no specific budget range is provided in the documents, the project involves filter replacements across 67 different DHR office locations, suggesting a potentially substantial contract value. The procurement follows the State of Alabama's standard Quick Quote boilerplate terms, which include compliance requirements such as E-Verify program participation, non-discrimination clauses, and adherence to state-level legal provisions. Interested suppliers must carefully review the attached specification document and site visit schedule to ensure full compliance with all requirements.