DHR Bullock Co HVAC Filter replacement

The Alabama Department of Human Resources (DHR) is seeking qualified HVAC filter replacement contractors for a comprehensive statewide service project covering multiple county offices, with a specific focus on Coffee County. The procurement requires a one-time replacement of HVAC filters across 67 county locations, mandating that all participating suppliers complete mandatory site visits for each county where they intend to submit a quote. Contractors must have a minimum of 5 years of HVAC experience and will be responsible for replacing pleated and HEPA filters meeting MERV rating minimums of 13, adhering to ASHRAE standards. All work must be completed by May 30, 2025, with services performed Monday through Friday between 8:00 am and 4:00 pm. Suppliers are required to document the replacement process through photographs, complete inspection forms, and label new filters with replacement date, company name, technician initials, and unit number. The site visit schedule runs from March 20 to April 21, with the quote submission deadline set for April 10, 2025, and suppliers must sign site visit sign-in sheets at each location or risk bid disqualification.

The procurement appears to be open to all qualified vendors without specific set-aside designations, though suppliers must possess a current business license for each county location where they are bidding. Contractors will be evaluated on a unit price basis, with the total price including all associated costs such as travel, labor, materials, and filter disposal. Payment terms are net 30, processed in arrears upon verification and approval of completed work. While specific budget ranges are not explicitly stated, the project covers 67 county offices, suggesting a potentially significant contract value. Suppliers must be registered in Alabama Buys, comply with E-Verify program requirements, and meet standard state procurement certifications outlined in the Quick Quote Standard Boilerplate. The contract will require comprehensive coordination with local DHR points of contact and adherence to all specified technical and logistical requirements, emphasizing a detail-oriented approach to HVAC filter replacement services.