Development and Printing of Popular Annual Financial Report

The City of Pittsburgh Office of Management and Budget, on behalf of the City Controller's Office, is seeking proposals from qualified firms to develop and print the 2024 Popular Annual Financial Report (PAFR). The procurement involves creating a 16-page financial report based on the Annual Comprehensive Financial Report, with specific requirements including drafting content, coordinating with the City Controller's Office, and printing 1,000 copies on high-quality gloss paper in color with engaging visual elements. Evaluation criteria for the contract are comprehensive, totaling 100 points distributed across firm qualifications (15 points), project team qualifications (15 points), project approach and plan (30 points), cost proposal (30 points), and demonstrating good faith efforts in minority and veteran-owned business participation (10 points). The proposal submission deadline is December 13, 2024, at 2:00 pm, with electronic submissions required through the City's e-Procurement Portal. The project timeline requires PAFR creation to commence after the Annual Comprehensive Financial Report is finalized in early May, with a delivery deadline of June 23rd and a goal of submitting the report to the Government Finance Officers' Association (GFOA) by June 30th.

The City has established specific participation goals for minority-owned businesses (18%), women-owned businesses (7%), veteran-owned businesses (5%), and LGBTQIA+ businesses (3%), indicating a strong commitment to diverse vendor participation. The procurement is anticipated to result in a two-year contract, with the award expected in December 2024. While no specific budget range is explicitly stated, the comprehensive evaluation criteria suggest the City is seeking a high-quality, professionally produced financial report that meets GFOA standards. All costs associated with proposal preparation will be borne by the applicant, and the City reserves the right to reject any and all proposals and negotiate with respondents as needed. The procurement appears to be open to a wide range of professional design, printing, and financial reporting firms capable of meeting the detailed specifications and demonstrating expertise in creating clear, visually appealing municipal financial communications.